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Board and PIAC press district on assistant-coach staffing, scheduling and athletics budget
Summary
PIAC members and board trustees raised safety and equity concerns about the district’s lack of posted paid assistant-coach positions and late annual contracts, urged study of staffing ratios, and sought clarity on a $150,000 athletics/PE budget line and undistributed sneakers purchased earlier.
Members of the district’s PIAC and several board trustees used the board meeting to press administration on athletics staffing, scheduling and equipment disbursement ahead of the spring season.
A PIAC representative (appearing as a committee member on the record) told the board that spring sports practices had been missed because annual contracts arrived late. The speaker asked why agreements that recur annually were not finalized earlier and urged that next year the district secure agreements well in advance so practices and games are not disrupted.
PIAC and board members raised repeated concerns that many modified teams — and some varsity squads — do not have posted paid assistant-coaching positions and therefore rely on volunteers. One PIAC speaker said this creates a safety issue when “one coach” travels with a large roster, noting instances when 12–15 athletes are supervised by a single coach. The board discussed a recommendation for a staffing study to benchmark coach-to-athlete ratios in comparable districts and to build any new positions into next year’s budget planning cycle so they can be funded in time.
Board members and staff also discussed whether the $150,000 line shown in the packet for athletics/PE still exists and how building-level wish lists and ESSER-funded purchases had been allocated. One board member said previously purchased sneakers remain boxed and stored at Proctor High School and asked staff to clarify procurement and distribution so equipment reaches students before the next school year. Administration said funds remain available and that procurement records indicate some purchases were completed previously.
Board members asked staff to return with a clear plan: (1) a timeline to pursue scheduling changes for twilight games where feasible, (2) a staffing study of assistant-coach positions and recommended coach-to-athlete ratios, and (3) clarification of athletic-equipment distribution and the status of the $150,000 line item.
