Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Facilities Management topic
No spam. Unsubscribe anytime.
Select Board, trustees and facilities manager debate custodial hours and building-improvement process for shared town building
Summary
A draft facilities agreement to clarify roles between the Select Board, library trustees, parks & recreation and the town facilities manager was discussed. The board and trustees agreed to reword custodial-service language (10 hours/week proposed) and to establish a written work-request process for building improvements and prioritization.
Board members and library trustees reviewed a draft facilities agreement intended to clarify who is responsible for custodial services, building improvements, and routine maintenance for the shared town building that houses the library, parks & recreation and other departments.
Brian (S3) introduced the document and said the facilities manager envisions a custodian working roughly 10 hours a week (two days) to handle routine cleaning. The draft stated that trustees would provide details if additional custodial services beyond the normal schedule were needed; trustees and the board agreed the wording should be clarified so it cannot be interpreted as shifting an unfunded recurring expense to the trustees.
The board discussed the difference between routine work requests (an email or simple form) and larger building improvements that would require a formal appropriation or an identified funding source. Members asked that the document specify the mechanism for submitting a work request to the facilities manager and for prioritizing requests against other town building needs. They also discussed specific items — lighting upgrades, ramping for handicap access and replacement ceiling tiles — and agreed that projects with a dedicated funding source could move forward more quickly.
The board asked staff and trustees to refine the language, agree a simple work-request form, and return a final copy for adoption.
No action was taken at the meeting; the item was treated as informational and staff were asked to produce revised wording.
