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Staff outlines grant timing and consultant limits; Broadbent contract cited as primary resource
Summary
Staff described how the city integrates reimbursable grants into the budget cycle, cited a past $500,000 restoration package (RDA plus state grant), and said the commission’s consultant Broadbent has a contract cap of $75,000 per fiscal year and could begin new goals after completing the hangar National Register nomination.
Staff told the commission that historic-preservation grant opportunities are reviewed for fit with commission goals and the city’s budget cycle, noting staff must often front costs because many grants are reimbursable.
As an example, staff said the city used $300,000 in Redevelopment Agency (RDA) funding to match a $200,000 state grant for restoration of the historic water filtration plant. "The city used $300,000 in RDA funding to match the $200,000 state grant and that constitute the half million dollars that was needed to do that work," staff said.
Staff explained the city’s budgeting calendar (budget adopted in May; fiscal year begins July 1) and said the commission’s contract with consultant Broadbent is for up to $75,000 per fiscal year. The commission received an estimate of $39,700 to complete goals 3.1 and 3.2; staff said Broadbent could begin those goals after completing the National Register nomination for the old airport hangar. Staff also noted that some announcements for grant opportunities occur after a budget is set, in which case departments must find ways to provide upfront funds since grants are reimbursable.
No new grant applications or budget appropriations were approved at the meeting; staff described the process and suggested pursuing Certified Local Government (CLG) grant rounds when criteria align with commission priorities. Commissioners asked about timing and whether using Broadbent was preferable to procuring another consultant; staff recommended continuing with Broadbent to meet the commission's objective of timely completion.
