Council approves 66-month extension for police body‑worn and in‑car cameras totaling $686,273.50

The Sebastian City Council on March 25 voted to approve a 66‑month extension to its existing contract for police body‑worn and in‑car cameras, a measure staff said was necessary because competing vendors did not offer an in‑car solution.

Miss Graham, a staff presenter, told the council the contract runs through October and that the unusual 66‑month term covers an interim period before a 60‑month term begins. “The total for the contract over the 66 months will be $686,273.50,” she said, adding the procurement team had demonstrated other vendors but only the incumbent met the in‑car camera requirement. Graham said the vendor name was not disclosed in the packet “for public safety and security reasons.”

The funding breakdown is included in the agenda’s funding section, Graham said, and staff characterized the agreement as a professional extension rather than a new competitive contract because the original continuing contract had expired. Council member Matthews moved approval; Council member Dodd seconded. The motion carried unanimously.

The extension authorizes staff to continue with the existing vendor under the stated term and amounts; the council did not reopen competitive procurement at the meeting. The city clerk recorded the vote as unanimous and the item will be reflected in the official contract files.

Council members did not request additional public hearings on the matter. Staff said they would provide schedule and annual cost details in the contract documents and in future budget materials.