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Auditor objects to being named contact on HR RFP; board pressures RFP and IT‑liaison decisions
Summary
Auditor Michelle Grant told supervisors she was named on an HR RFP without consent and said she would not participate as the vendor contact, prompting the board to discuss designating a single contact for RFPs and to consider reissuing solicitations if needed; the meeting also included debate over the IT liaison list after the county moved to a third‑party IT provider.
A governance dispute surfaced when Madison County Auditor Michelle Grant told the Board of Supervisors her name had been placed on an HR RFP as the designated vendor contact without her permission and she declined to take on that role.
"You put my name on RFP without my permission," the auditor said, adding that she would not participate in the vendor‑contact capacity and that she had not been included in decision‑making. The board discussed designating a single supervisor or designee to handle RFP vendor questions and acknowledged the potential need to reissue solicitations if the auditor will not act as the contact.
The debate extended to IT governance after last year’s transition from an on‑site IT director to a third‑party 'solutions' vendor. Supervisors discussed updating an IT liaison list, formally delegating budget and asset‑management responsibilities, and concerns about third‑party control of operational systems. One supervisor requested to be involved in meetings with solutions to ensure appropriate end‑user representation.
Board leadership agreed to coordinate a follow‑up meeting with the auditor, the solutions vendor, and affected department liaisons to finalize the liaison list and clarify who will handle RFP vendor communications going forward.
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