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Committee directs staff to negotiate contract for facilities space‑needs study
Summary
After a presentation from Director Kukler, the committee directed staff to negotiate with a selected architectural consultant for a facilities space‑needs study covering City Hall, Public Works and the Police Department; the motion passed unanimously.
The Warrenville Public Works & Structure Committee voted Oct. 13 to direct staff to negotiate a contract with an architectural consultant to conduct a facilities space‑needs study covering City Hall, Public Works and the Police Department.
Director Phil Kukler told the committee the study has been contemplated for years, first appearing in the FY2020 budget and later included in FY24 and FY25 at $100,000. Kukler said the current budget includes $50,000 for the project and staff received three statements of qualifications and interviewed those firms. "The purpose of the study is to evaluate the needs of the City Hall, Public Works, and Police Department buildings, for existing and future staffing and operations needs," Kukler said.
Kukler said the study will evaluate building components, ADA compliance, and produce recommended improvements with cost estimates so the city can prioritize projects in future years; he emphasized the study will not produce final construction or bid documents. Alderman Davalos said he supported the study but worried the $100,000 estimate may be optimistic and asked whether the study would recommend reconfigurations or additions; Kukler said staff expects mostly reconfiguration work for City Hall and Public Works but that the Police Department may need additional space.
Alderman Weidner questioned whether the study budget was effectively double prior projections and whether an engineering percentage rule of thumb (often 6–10% on roads) implied later construction costs of about $1 million; Kukler replied that the 6–10% rule applies to defined construction projects and is harder to apply to a study that may generate several small projects rather than a single large one. The city administrator clarified the study will identify needs and options and that staff will ask for 1–2 elected officials to participate in a work group with the consultant.
Alderman Lockett moved to direct staff to negotiate a contract with an architectural consultant for consideration at a future City Council meeting; Alderman Wilkie seconded. The motion passed by voice vote with no opposition recorded.
If council approves the negotiated contract, staff said they will request elected‑official participation in the study work group and will return any final contract and scope to the Council for approval.
