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Votes at a glance: Hampshire board approves cemetery disbursement, contract extensions, Safe Routes design and other measures
Summary
At the meeting the board approved multiple routine and project-specific measures, including a $29,940.28 cemetery impact-fee disbursement, a $34,928 professional services agreement for Safe Routes to School design, extension of a purchasing cooperative agreement, several cost reimbursements and standard accounts-payable batches.
The Hampshire Village Board approved a series of motions and resolutions covering disbursements, contract extensions and project authorizations.
Key outcomes recorded by roll call included:
- Disbursement to Hampshire Township Cemetery: The board approved disbursement of impact fees totaling $29,940.28 for Hampshire Township Cemetery. The motion was moved, seconded and approved by roll call.
- Partial façade reimbursement: The board approved a partial reimbursement request for façade work in the amount of $15,057.75 after staff explained the contractor had delayed installation of some elements; trustees expressed concern about paying prior to full completion but approved a partial payment.
- Variance for 574 N. State Street: The board considered and voted on an ordinance approving a variance to permit a front-yard fence at 574 North State Street after hearing conflicting permit documents and a planning-and-zoning recommendation to deny; staff recommended approval because of administrative errors in permit paperwork.
- License with Hampshire Historical Society: The board approved a license agreement allowing the Hampshire Historical Society to use space at 234 State Street; trustees clarified contract duration (7-month term with automatic renewal language), insurance language and access controls (keypad codes rather than physical keys).
- Northern Illinois Purchasing Cooperative extension: Trustees approved a five-year extension of the village’s intergovernmental agreement with the Northern Illinois Purchasing Cooperative used for pooled electrical purchasing; the roll-call vote was recorded as in favor.
- Professional services agreement (Safe Routes to School): The board approved a professional services agreement with EEI Inc. for Phase 2 design work for the Safe Routes to School project in the amount of $34,928. Staff noted the project is federally funded and timing depends on IDOT/IDAC approval and federal funding availability.
- Release of performance guarantee bond (Old Dominion, 200 Ryan Drive): The board approved release of the performance guarantee bond after staff reported the outfall construction and downstream easement had been resolved.
- Accounts payable and payroll: Trustees approved regular accounts-payable batches (including $394,855.60) and a personnel/accounts-payable payment of $72.74; specific line items were discussed (police training, radio purchases, pension trust variances) before the roll calls.
Where roll-call tallies were clearly stated in the record, the board’s votes were recorded as unanimous or by clear majorities; motions were accompanied by the clerk’s roll call as noted in the minutes.
Where the record shows follow-up is required — for example, soil testing procedures and federal grant contingencies for the Safe Routes project — trustees asked staff to return with additional documentation and to coordinate with state and county partners.
The board concluded by hearing committee reports, making community announcements and adjourning.
