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Hampshire awards Well 13 rehab contract after debate over $400,000 motor and alternatives
Summary
After engineers reported a likely motor failure and bids that included a $400,000 Byron Jackson motor and a lower-cost Sunstar alternate, the board awarded a rehabilitation contract to WaterWell Solutions and discussed options to use a lower-cost motor by change order; the motion passed by roll call.
Hampshire trustees voted to award a contract for rehabilitation of Well 13 after engineers explained bids came in above the earlier estimate when accounting for a likely motor replacement.
Steve, the project consultant, told the board the base bid specified a Byron Jackson motor that arrived at a price near $400,000; the project manual also included a mandatory alternate for a Sunstar motor (manufactured in Texas) priced materially lower and with a far shorter lead time. Steve said WaterWell Solutions submitted the low bid and that the base bid included the Byron Jackson motor because it matched the existing equipment; mandatory alternates allow the village to select a different, lower-cost motor through change order if the board prefers.
Trustees asked why the motor price was so high, whether the motor could be pulled and inspected before awarding, and whether the project could be completed within the fiscal year. Staff and the consultant explained that removal and inspection while the well remained partially in service carries operational risk, that delivery schedules for different motors varied (Sunstar ~18 weeks; Byron Jackson ~46 weeks), and that piping and pumping-assembly items also contributed to the higher totals compared with the engineer's estimate.
After discussion about awarding the base contract and using mandatory alternates or change orders to select a less-expensive motor if viable, the board approved the resolution awarding a contract to WaterWell Solutions for the Well 13 rehabilitation by roll-call vote (motion passed 6-0). Staff said they would manage alternates and change orders as appropriate to control costs and schedule.
