Subcommittee tightens facility‑use and property‑inventory rules; refers usage caps to athletics subcommittee

The subcommittee considered several interrelated policies governing facilities, signage and property records. Members approved removing a standalone animals‑on‑district‑property section from the facilities‑use policy (policy 707) with an action item to ensure contracts and facility users still receive clear guidance about service animals and emotional‑support distinctions through referenced policies (718 and 725).

On signage, the committee voted to delete a proposed requirement to post a district disclaimer at facility entrances. The Chair said contracts will be updated so users clearly receive applicable policy guidance.

The committee also discussed limiting external groups' access to facilities (a Saxton & Stump draft suggested a five‑use annual cap for non‑district groups). Staff explained heavy external use and low custodial fees were causing excessive wear; members proposed a tiered access system that would prioritize school‑sponsored groups while restricting distant non‑affiliated users. The subcommittee agreed to send that item to the athletic subcommittee to recommend tiers, rates and enforcement procedures.

Finally, on property records (policy 706) the business manager explained the district keeps grant‑driven inventories and suggested a practical approach: require detailed records for newly acquired items going forward rather than attempt a full retroactive inventory. The committee approved language directing the business manager or designee to maintain records for newly acquired property and to include that requirement as of the policy effective date.

Several items (facility‑use tiering and specific rate changes) were deferred to the athletics committee for detail work before final policy action.