Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Budget And Procurement topic
No spam. Unsubscribe anytime.
Board hears $941,000 projected surplus; staff recommends using 2% funds and buying 350 Chromebooks and ClearGov software
Summary
The district's February projection shows a $941,000 surplus (down $86,000). The operations committee approved moving financial items to the full board; staff recommended reallocating 2% funds because an Energia RFP will include an energy study, buying about 350 Chromebooks now (licenses and warranty), and prepaying a three-year ClearGov budgeting subscription for $87,705.
Mr. Barone presented the district's financial projection at the March 16 operations committee and reported a projected $941,000 surplus, a reduction of $86,000 from the prior month. He singled out a $143,000 tuition deficit increase and a $45,000 increase in the benefits account as notable variances.
Barone said staff recommends reallocating 2% study funds for an Energia guaranteed-energy-savings RFP (due April 23) because the RFP will include the energy-efficiency study previously budgeted for. He also presented a Chromebook purchase recommendation to lock in current prices: staff said purchasing now would buy about 350 Chromebooks with licenses and warranty and avoid expected unit-price increases and supply delays.
"About 350 with the licenses and the warranty," a district technology staff member said when asked how many Chromebooks the suggested purchase would supply.
The committee also reviewed two transfer requests: an estimated $35,000 to cover moving costs to relocate central office to 4 Fairfield Boulevard, and a three-year ClearGov subscription priced at $87,705 (staff said prepaying would lock in prices). Barone proposed funding both transfers from a benefits-line surplus; several members expressed concerns about optics and transparency but said they were comfortable if the finance director tracked the transfers to a project number so they could be reviewed later.
Food service staff reported February's net loss of $64,164 (primarily from three snow days) and a year-to-date loss of $105,645; a recent breakfast grant of about $30,000 has begun to arrive. The committee took consensus to move the financial (4.1) and cafeteria (4.2) items to the full board meeting for formal action next week.
No binding purchase approvals were made at the operations meeting; the items were advanced to the full board for final action.
