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Mill Creek council approves City Hall renovation funding, park design amendment and closes out pavement contract
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Summary
The Mill Creek City Council on March 31 approved a $699,757 CIP amendment for City Hall North renovations (grant-funded portion $499,550), a $36,600 design-contract amendment for the Veterans Monument and Library Park, and a contract closeout amendment for JB Asphalt totaling $1,849,568.64 after negotiated equitable adjustments; council received reports on emergency training, a county transportation proposal and a $361,000 sidewalk grant prospect.
Mill Creek’s City Council moved through three business items at a special meeting on March 31, approving an ordinance to add funds to the City Hall North renovation, a resolution to amend a park design contract, and a resolution to finalize and close out a pavement contract.
City engineer Dan Caridi told the council the fifth amendment to the capital improvement plan restores the City Hall North renovation project to the program because a contractor is in place to do roof repairs. "This raises the facility's total to approximately $15,000,000," Caridi said, and staff identified a $499,550 grant to cover part of the $699,757 insertion; the balance will come from the City Hall North property fund. Mayor Pro Tem Leah moved to adopt the ordinance; the motion passed 6-0.
Caridi next summarized design work for the Veterans Monument and Library Park. He said the council previously approved the base design and that recent additions — including playground expansion, upgraded site furnishings, lighting and irrigation — increased the scope by about $360,000 and required an amendment to Bruce Dees and Associates' contract. The council authorized the city manager to sign a $36,600 amendment for design work, bringing the contract plus Wetland Resources’ delineation work to $166,186.15. The motion passed 6-0.
The meeting’s most detailed discussion concerned the pavement project closeout. Caridi reviewed the contract history with JB Asphalt, describing an initially rejected slurry seal that the contractor returned to replace in mid‑2025. Staff said it negotiated equitable adjustments covering overtime wages ($5,809.28) and an additional quantity (429 square yards, about $3,946.80 at the contract unit prices), and recommended a final equitable adjustment of $9,756.08 so the contractor could be paid and retainage released. Council member Steckler moved to adopt Amendment 2 to the construction contract with JB Asphalt for a total contract price of $1,849,568.64 (including sales tax); the motion passed 6-0.
In reports, the city manager updated council on FEMA emergency-management training opportunities for council members and on staff plans to align project schedules and special meeting dates with upcoming annexation study sessions. Director Todd briefed the council on Snohomish County’s proposed transportation benefit district (a county-level $20 fee under consideration) and urged awareness that county action could affect grant leverage and regional projects; he also encouraged attendance at an April 14 Transit Town Hall on Sound Transit funding pressures. Mayor Pro Tem Leah gave a legislative committee recap and noted a potential $361,000 grant for citywide sidewalk repair submitted to Representative April Berg.
The council held a brief executive session to discuss potential litigation under RCW 42.30.110(1); no action was taken and the meeting adjourned.
Votes at a glance: - Ordinance: Amend 2025–2030 Capital Improvement Plan — City Hall North renovation. Motion passed 6-0. Added $699,757 (grant $499,550; remainder City Hall North property fund). - Resolution: Contract amendment with Bruce Dees and Associates (Veterans Monument and Library Park). Motion passed 6-0. Amendment $36,600; contract total with delineation $166,186.15. - Resolution: Amendment 2 to construction contract with JB Asphalt (pavement closeout). Motion passed 6-0. Total contract price approved $1,849,568.64 (including negotiated equitable adjustment of $9,756.08; overtime wages $5,809.28; additional quantity payment ~$3,946.80).
