FedRack forwards multiple purchases, software contracts and grants to April 7 consent agenda
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Summary
The committee approved forwarding to the April 7 consent agenda a package of procurement and grant items including the Vertigis GIS license, copier replacements, patrol-car and staff computer equipment, Cradlepoint subscriptions, Smarsh archiving, Highline College SBDC interlocal, the Port of Seattle tourism grant, and the farmers market budget amendment.
At its March 31 meeting the Federal Way Finance, Economic Development and Regional Affairs Committee voted to forward a set of procurement, software and grant items to the April 7 consent agenda. Committee members moved each item, seconded, and recorded aye votes to forward the items to the full council's consent calendar.
Items forwarded include:
- Vertigis enterprise GIS license (three-year proposal; annual cost ~ $16,700; total ~$55,260) — staff said the tool will integrate GIS with the city's Amanda/permitting system to support modern workflows and mapping.
- Purchase of two replacement copiers (Canon devices by cooperative agreement) — total ~$27,930, budgeted from mail/duplication.
- Equipment for 12 new patrol cars (rugged laptops, docks, modems/routers) — total ~$87,549.52 from the fleet budget.
- Citywide replacement of staff computers and peripherals to support a Windows 11 rollout (multi-model procurement across user types) — budgeted $223,200; staff reported a current combined quote of ~$217,724 and warned of a possible near-term $10,000 increase due to memory/storage price volatility.
- Cradlepoint NetCloud subscription renewal to support patrol-car mobile routers — total ~$27,385.28.
- Smarsh Professional Archive citywide archiving (text and social media) — estimated $42,000/year to archive approximately 395 city lines while consolidating social media archiving and improving public-records responsiveness.
- Interlocal agreement with Highline College Small Business Development Center — $24,000 for 2026 services already included in economic-development budget.
- Acceptance of a Port of Seattle tourism marketing support program grant — $12,500 award (city match $6,250 required) to support 2026-27 tourism marketing and content creation.
Committee members asked questions about budget timing, vendor contracts, and long-term capital impacts. Staff noted the items were already budgeted or would be funded from identified capital funds and that any additional appropriation needs would come forward in a future budget adjustment. Each motion to forward was recorded as carried; final approval will occur at the April 7 council consent meeting.
