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Planning director reports $21,896 art‑in‑lieu balance; public works may bill for site preparation
Summary
Sebastopol planning director David told the Public Arts Committee the art-in-lieu fund is projected at about $21,896 for FY24‑25 (after prior commitments). He said public works will likely charge standard reimbursable hourly fees for site prep going forward and staff will attach the Master Fee Schedule to the minutes.
David, the planning director, told the Public Arts Committee on July 9 that the city’s art‑in‑lieu fund balance for FY24‑25 is projected to be about $21,896 after accounting for previously committed items.
"As we look at this coming fiscal year ... the fund balance is projected to be about $21,896," David said during the meeting. He told members that some prior commitments (for example, the Bruce Johnson sculpture) had already been considered when calculating available funds.
David also said the city’s public works department is likely to begin charging standard reimbursable hourly rates for assistance with site preparation and installation of public art going forward. "There would be standard hourly rates charged for assisting to prepare a site or place the artwork from public works," he said, and staff offered to attach the finance printout and the Master Fee Schedule to the meeting minutes so committee members could see exact fees.
Why it matters: The reported balance frames how many and what size commissions the committee can recommend. If public works bills for setup and site preparation, net available funds for artist payments or future commissions will be reduced unless alternate funding is secured.
Committee members asked whether public works had billed the committee in past years; staff said charges were sometimes not billed historically but that going forward staff intends to be more thorough about charging appropriate funds when work is done on projects. Members asked staff to provide the specific hourly rate from the city’s adopted fee schedule at the next meeting.
What’s next: Staff said they will attach the finance printout and the Master Fee Schedule to the minutes and report back with the public works billing rates. The committee will consider that information when planning future commissions.
