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Montezuma County staff open sealed bids for HR compensation study; firm prices range from $32,500 to $230,000
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Summary
County staff opened sealed proposals for an RFP to conduct a countywide HR compensation study; staff will compile bids and present a recommendation to the Board of County Commissioners in roughly two weeks. Several submissions lacked clear single firm-fixed prices or showed price ranges.
Montezuma County staff opened sealed bids for an RFP to perform a countywide human-resources compensation study and read aloud the prices submitted by competing firms.
The process took place in the Montezuma County BOCC meeting room. Dennis Bag, who identified himself near the end of the item as "the head of the HR department," led the opening and read prices from multiple packets. Staff then said they would compile the offers into a recommendation sheet for the Board of County Commissioners and expected to appear before the board in at least two weeks.
The bids announced during the opening included: Ascension (listed in the packet under both "Ascension Strategic People Solutions" and "Ascension Human Capital Management") at a total of $92,500; Baker Tilly at $55,600; CBIS at $82,250; HR Data Labs, LLC at $55,965; JER HR Corp, LLC at $86,500; Logic Compensation Group showing a price range of $75,000 to $131,500 rather than a single firm-fixed price; McGrath Human Resources Group at $131,500; MGT Impact Solutions at $119,025; PayPoint HR with a firm-fixed price read as $32,500 (staff noted the price was buried in the packet narrative on page 60); Pontifex Consulting Group at $49,500; Precision Consulting at $69,000; Sakanaga Business Solutions (transcript also records the name as "Sakan Sakanaga") for which staff were unable to locate a numeric cost in the packet; Smart Shore Services LLC at $230,000; and Synergized HR at $52,200.
Staff flagged several administrative issues while opening packages. Two submissions either omitted an easily discoverable firm-fixed price (Car Technologies Incorporated contained "no bid," and Sakanaga Business Solutions did not have a numeric cost located in the packet), and one submission presented a price range rather than a single fixed price. PayPoint HR's firm-fixed price was located only after staff consulted page 60 of the packet and read the amount aloud.
No votes, motions, or contract awards occurred during the session. Staff said the next step is to compile the bid information and prepare a recommendation for the board; no firm timeline for the board decision was set beyond staff's estimate of at least two weeks to prepare the comparative materials.
"So, yeah, the next thing we'll do is look compile all the bids together and put them into a recommend sheet to go to the Board of County Commissioners," a staff member said during the session. Near the end of the item, Dennis Bag stated, "My name is Dennis Bag. I'm the head of the HR department."
The bid-opening concluded with staff noting they would return to the board with a recommendation and that they intended to ensure proposals were compared "apples to apples."
