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Farmington officials: new town hall nearly complete; council approves invoices and reviews contingency
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Summary
Town of Farmington officials reported the new town hall is nearly finished, reviewed invoices and change orders tied to final punch-list work, and approved the monthly invoice package including a $432,324.53 application from KBE; contingency stands at $48,212.41 while forecasted change orders total about $96,200.
The Town of Farmington’s project team told the committee that the new town hall is essentially finished but several exterior punch-list items and commissioning tasks remain, and the governing group approved multiple invoices to move the project toward closeout.
In a meeting on the record (date not specified), staff summarized project and budget details and presented an invoice package that the assembly approved by voice vote. Finance staff said, "We have $48,212.41 in contingency," and noted a forecast of change orders "in the neighborhood of $96,200," which the town is still negotiating with the contractor to reduce.
Why it matters: The invoices and change orders discussed are the last major accounting items before project closeout. Approving the invoice packet clears payments for contracted work and affects the town’s remaining contingency funding.
Staff outlined the invoice package and change orders before the vote. Line items presented included a $432,324.53 application from KBE for work through February; a $76,419.90 invoice from the site contractor Iapuccio; two IDS invoices for commissioning (listed as $2,834 and $1,662.07); and furniture delivery invoices covering the $200,000 furniture budget plus an additional $13,337.01 from a capital account. Staff also described five change orders (nos. 92, 99, 102, 104 and 108) and reported a total credit of $30,900 tied to unused trade allowances.
On the motions: A motion to approve the monthly invoice package was moved and seconded and passed by voice vote. Committee members then approved separate technology-related invoices that were part of the packet, including a $1,985.71 charge from OmniData for a keypad system software upgrade and a $46.26 purchase of Bluetooth adapters for conference-room functionality; both motions carried.
Budget and schedule context: Staff reported line-item expenditure rates (KBE at about 97% of its line item, the site contractor at 85%, commissioning at 28% based on current invoices, and technology at about 58%). The committee was told the project team expects to work through remaining site items and commissioning over the coming month, and that certain warranties and one-year follow-up support remain in place.
What remains: Staff said several exterior punch-list items, door and trim adjustments, and commissioning balancing remain before final closeout. The committee did not take further financial action beyond approving the invoices; staff will continue negotiations with contractors on forecasted change orders.
The committee adjourned after completing the agenda items related to the new town hall project.
