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Richland County approves cloud records contract, renews fire-services contract and OKs postage-machine leases
Summary
Commissioners approved a five-year cloud-archive contract with Numo that transitions ongoing microfilming to cloud-based PDFA (first year paid from equipment fund 175), renewed Corson Fire Security services covering inspections and testing, and authorized 60-month leases for postage machines for several county offices.
At its March 31 meeting, the Richland County Board of Commissioners approved several procurement actions: a five-year cloud-archive contract with Numo for recorder files, renewal of a fire-services contract with Corson Fire Security, and a 60-month lease of postage machines for multiple county buildings.
Denise Jackson, the county recorder, told the board the Numo agreement would substitute cloud-based PDFA archiving for ongoing microfilming and that the first year’s cost would come from equipment fund 175. "This PDFA... is a storage a good storage," Jackson said, adding that existing microfilm sets remain stored out of state and that the vendor assured the county it would provide a hard drive of records in the event a successor terminates the contract.
A motion to approve the Numo contract was moved and seconded and passed by roll call. Commissioners recorded their votes in sequence ("Commissioner Meares: Yes; Mister Banks: Yes; Mister Vero: Yes").
Rachel Troyer of Central Services recommended renewing the Corson Fire Security contract for another year to cover inspections, sprinklers and fire pumps. Troyer said the county spent $57,206.57 with Corson last year across county buildings; the board moved and approved the renewal.
Central Services also presented lease and purchase options for postage machines. Staff recommended a 60-month lease and proposed that JFS and CSEA each receive a machine; staff cited a modest per-letter savings and the need to manage meter compliance and maintenance. The board approved a 60-month lease and authorized machines for the named offices.
Other routine items approved included a small security parts quote and travel requests. The board recessed for an executive session to open wastewater mowing RFPs and returned with no immediate action on those proposals.
