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Council approves small bid amendment for Caribou library connectivity hub
Summary
Council voted to amend an accepted bid to include a $6,861.28 omitted insurance item so the low bidder remains the apparent low bidder; several councilors questioned whether the city should pay contractor insurance costs but the motion passed.
Council considered a contract-development matter for the Caribou Public Library connectivity-hub project after the architect reported a low bidder had omitted a section of supplementary conditions related to insurance, totaling $6,861.28. The architect recommended adjusting the accepted bid to include that amount, which would keep the bidder as the lowest by approximately $500,000.
Some councilors said the city does not normally pay contractor insurance costs, calling them an overhead cost of doing business; one councilor asked for more information and said the city should not be paying those expenses ordinarily. Staff and the architect said the omission appeared to be an accidental omission in the bid documents and that the adjustment reflected terms the bidder otherwise would have included.
A motion to amend the accepted bid to include the insurance expenses and adjust the total accepted bid ($1,453,461.28) was made, seconded and passed by roll call vote.
