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Committee seeks partners for district-wide asphalt repairs; solicitor to meet on Mill Hall sewer issue

Keystone Central School District Facilities Committee · March 31, 2026

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Summary

Staff told the facilities committee it reached out to townships for a partnership on district asphalt repairs but received only one reply (Woodward Township); a solicitor meeting was scheduled to discuss the Mill Hall Borough Sewer Authority matter and annual service contracts will be brought forward before July 1.

Sam said staff emailed every township and municipality in the district seeking partnerships to consolidate asphalt repair work; only Woodward Township replied and said it lacked capacity to partner. "The only one that replied to my emails was Woodward Township," Sam said, and staff plan to pursue public bidding and consider doing one school area at a time to obtain accurate yardage and pricing.

Committee members suggested asking municipalities to place the item on their agendas so local officials can discuss potential partnerships and coordinate schedules to reduce setup and teardown costs. Sam said staff included two options in the outreach: (1) hire contractors directly to perform work for the district, or (2) form a partnership with contractors to jointly schedule multiple jobs.

On the Mill Hall Borough Sewer Authority item, staff confirmed a meeting with the district solicitor the following afternoon to discuss the ongoing matter; staff will report outcomes in a weekly memo. Separately, staff noted two annual service-contract items: Fry's Fire Protection (extinguishers and related services) and emergency elevator-communications contracts must be approved by the board before July 1; additional quotes will be presented at the next meeting.

Next steps: staff will re-send partnership requests, prepare a public bid for asphalt repairs (likely of one school area at a time), report back after the solicitor meeting on the sewer authority, and place annual service-contract quotes on the next agenda for board approval.