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District proposes purchasing fingerprinting system to enroll 627 employees in RatBack; one‑time cost $19,230
Summary
Human resources recommended buying an in‑house fingerprinting system (one‑time cost $19,230; three years maintenance included) to fingerprint employees and enroll them in the state RatBack program, citing closed local vendor offices and travel burden for staff.
Human resources staff presented a proposal to buy an in‑district fingerprinting/background‑check system to ensure timely processing and compliance with state DESE fingerprinting and RatBack notification requirements.
Staff said the Youth Alliance site in St. Joseph that previously provided fingerprinting closed and nearby options require travel to Cameron or Maryville. The proposed system would be for district employees only, not open to the public, and the vendor agreement includes security terms and a three‑year maintenance package. Staff estimated the district must fingerprint roughly 627 employees at a total previous estimate in the low tens of thousands if done offsite; the one‑time equipment fee presented is $19,230 with a year‑4 maintenance cost of $1,307.
Board members asked about confidentiality of personally identifiable information. Staff responded HR would manage the process and that DESE/Identigo acceptance requirements are met by the proposed system. Staff said the purchase would come from the HR budget and that doing the work in house would reduce substitute costs, estimated substitution-related costs if staff were sent offsite had previously been substantial.
The item was presented for review; staff will place it on a future board agenda for formal action.
