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Campbell council approves City Hall ADA plans for phased work, addresses plans access and updates 2026 schedule
Summary
Council approved plans and authorized bids for phase 1 of City Hall ADA counter and council-chamber improvements while noting a $300,000 funding gap for phase 2; a resident raised concerns that the large plans file was not downloadable.
The Campbell City Council on Nov. 4 approved plans and authorized staff to solicit bids for phase 1 of the City Hall ADA counter and council-chamber improvement project, while noting the full project exceeds currently available funds.
Public Works Director Amy Lee told the council the total available funding is $728,000, which includes $220,000 in ARPA funds and a $500,000 grant from the California Natural Resources Agency, but that the total project cost is "over $1,000,000." To proceed, staff recommended phasing the work: phase 1 (city manager, city clerk and council chamber improvements) is estimated at $480,000 plus a 10% contingency, while phase 2 (counters for planning, public works and finance) would require roughly $300,000 of additional funding to proceed.
Lee said staff will advertise only phase 1 for bid and will pursue grant opportunities to pay for phase 2 when available. "We will only go out [to bid] if we have the funding completely secured" for phase 2, she said, adding that approving the full design now makes the project more competitive for grants because it is shovel-ready.
A member of the public, Susan Landry, said she could not download the plans package and therefore could not evaluate the project in advance of the meeting. "The file's too large...The plans have not been available," Landry said. An information-technology staff member explained the public file is over 1 gigabyte because it includes scanned original plans as an appendix and that it takes significantly longer to download on residential connections; staff offered that residents may view the package in person at City Hall.
The council also adopted several schedule adjustments for 2026 council meetings to avoid conflicts with the National League of Cities conference, National Night Out and Election Day, and approved appointments to advisory bodies: John Richards and Holly L. Khalib to the Civic Improvement Commission and Christine Snyder to the Historic Preservation Board. All actions passed on recorded votes of attending members.
Next steps: staff will advertise the phase 1 bid package, continue to pursue grant funding for phase 2, provide public access to plan documents and publish the updated 2026 meeting schedule.
