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Miami Lakes advisory board approves sponsorship fee and extra funds for 2,000 event flyers
Summary
The Miami Lakes Special Needs Advisory Board voted to cover a $1.25 sponsorship fee and authorized an additional $400 to print 2,000 flyers for upcoming events, with the motion moved by the chair and seconded by a committee member. Members were also reminded to prepare materials for a June 4 budget meeting.
The Miami Lakes Special Needs Advisory Board voted on April 7 to cover a $1.25 sponsorship fee and to allocate an additional $400 to pay for printing outreach flyers, authorizing a total order of 2,000 printed pieces to promote upcoming programs.
The vote came after a motion by the meeting chair to "cover the $1.25 for the sponsorship and an additional $400 for the flyer printing," which a committee member seconded. The motion passed by voice vote; individual roll‑call tallies were not recorded in the transcript.
Board members said the flyers will promote several spring events, including the Art Without Limits exhibit and community outreach programs. Staff reminded vendors that any paid vendors must submit a W‑9 and an invoice so payments can be processed before events. One committee member said the board already holds approximately 400 pins in inventory, and the group agreed to supplement that stock for family giveaway bags.
The approval included an instruction to order 2,000 flyers (the group noted previous orders had been for 1,000) and to confirm final pricing and print timing with the vendor so materials arrive before May events. Staff and volunteers were assigned to follow up on layout, counts and delivery dates.
Next steps: staff will confirm the printer’s final cost and delivery date, collect outstanding vendor W‑9s and invoices for Isabelle, and prepare the committee’s summary for the June 4 special call meeting on proposed committee budgets.
