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Audit finds $16,500 spreadsheet errors in Auburn High School student activity accounts; committee approves adjustments
Summary
A multi‑year internal audit of Auburn High School student activity subaccounts found $16,532.46 in discrepancies caused by carry‑forward errors, misposted deposits and duplicate entries; the school committee approved audit adjustments, liquidation of inactive subaccounts and transfers to bring balances in line with bank records.
Auburn — The Auburn School Committee on Wednesday approved a set of internal audit adjustments after the business office presented a detailed reconciliation of Auburn High School student activity subaccounts dating back to FY20.
Business manager Miss Stanek led the presentation and said the audit traced multiple types of errors — including incorrect carry forwards, deposits posted to the wrong class account, duplicate entries and missing invoice or withdrawal records — that produced a spreadsheets total larger than the bank balance by $16,532.46. "The spreadsheets, as you can see… there were variances," she said, explaining the adjustments the office recommends to reconcile records to bank statements.
Stanek walked the committee through subaccount highlights: AP testing funds, class of accounts, and a range of club accounts showed isolated variances (for example, a prom deposit recorded in the wrong column generated a $5,000 mismatch in one year). Some accounts were in negative balances; she said other clubs have generously donated to cover those deficits and that AP testing funds will make a planned transfer to bring a small club balance to zero.
Her recommendations included liquidating small inactive or miscellaneous subaccounts (totaling $2,711.07) and applying $2,223.87 from interest to bring the student‑activity spreadsheet totals in closer alignment with the bank balance. "In doing so, there will be no financial impact to the students in a negative way or their programs," Stanek said.
A committee member moved to approve the audit adjustments as presented. After clarification questions about how accounts can enter negative balances, the committee approved the motion. Members later voted to discontinue specified inactive middle‑school accounts and to dispose of assets totaling $234.08 once internal adjustments are completed.
The business office said the FY26 spreadsheets will be updated to reflect the reconciled FY25 true balances and that advisers and club officers have verified the corrected figures. The committee thanked Stanek for the extensive work and noted the corrected records should help prevent future discrepancies.
What’s next: The business office will implement the adjustments in the FY26 accounting records, invite advisers to review the updated spreadsheets, and return to the committee if further anomalies are discovered.
