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Troutdale CAC debates a public-comment checklist and narrows town-hall timing and logistics
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Summary
The advisory committee reviewed a draft public-comment checklist intended to standardize how the CAC records and follows up on public input, and discussed holding a town hall in late August or September with staff to research venues and parking solutions.
The Troutdale Citizens Advisory Committee spent a large portion of its April 1 meeting refining a draft public-comment checklist designed as an internal note aid to capture commenters' information, the comment's substance, consent for follow-up and whether the CAC should forward issues to council or another committee.
Chair (presiding) said the checklist is intended as "guardrails" to ensure the committee asks the right questions when public comment arrives and captures follow-up preferences. Committee members debated specific fields: whether to require neighborhood identification (recommended), whether anonymous in-person comments can be recorded (staff said in-person public comment is public record), and how to record consent if the committee later chooses not to forward an item to council.
Key operational questions were decided in principle: the presiding officer (chair or vice chair) would normally be the checklist keeper for a meeting; supporting written testimony should be captured and added to the meeting file; and staff agreed to produce a cleaner edited draft to circulate. Dakota said he would edit the draft, send it to the committee and add it to the CAC website for committee access: "I'll make the edits. I'll send it out to everyone... I think the best thing would be... add it to the CAC web page."
Separately the committee discussed planning a public town hall to improve outreach. Members suggested late August or September as potential target dates, considered Sam Cox building and Glen Otto as venue candidates, and asked staff to check Saturday availability, parking and shuttle options; staff said they would return with date and venue options at the next meeting. The committee did not take a formal vote on the checklist or town-hall items at this meeting.
