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Culpeper finance committee forwards monthly bills, hears midyear report showing food-service shortfall
Summary
The Culpeper County School Board Finance Committee recommended sending monthly bills — including multiple six-figure and one multi-million-dollar capital invoice — to the full Board and received a Jan. 31 midyear financial report showing operating fund spending at about 51% of budget and a $102,152 year-to-date Food Service Fund deficit.
The Culpeper County School Board Finance Committee on Feb. 9 recommended that a list of monthly vendor invoices and capital charges be forwarded to the full board for approval and heard a midyear financial update showing general fund spending in line with the fiscal calendar and a modest shortfall in the Food Service Fund.
During the bills review, finance staff highlighted all monthly expenses over $5,000. Notable line items included a Taft Construction invoice for $2,367,778 listed to the School Capital Fund for the CMS renovation project, food purchases from Merchants Grocery Co., Inc. totaling $132,688, a Rappahannock Electric charge of $88,186, and multiple consultant and vendor payments for capital projects and safety upgrades. Committee members asked staff for clarifications about specific charges and funding sources as the list was reviewed.
After discussion the committee voted to recommend the bills be sent to the full Board for consideration. The motion was made by Toni Sheads, seconded by Patricia Baker, and recorded as carried with all three committee members (Patricia Baker, Christina Burnett, Toni Sheads) voting aye.
Finance staff also presented the committee with the Finance Committee report as of Jan. 31, 2026. Year-to-date expenditures in the School Operating Fund were reported at $64,370,861 against a $125,633,032 budget, or about 51% of the annual budget. Instruction was at 50% of its budget; Administration, Attendance and Health at 54%; Transportation at 53%; Operations and Maintenance at 55%; Facilities at 49%; and Technology at 53% — figures staff said are generally consistent with the progression of the fiscal year.
The Food Service Fund showed total revenues year-to-date of $2,629,605 (59% of the $4,446,060 budget), including an accrual for the January federal reimbursement expected in February. Food Service expenditures were reported at $2,731,757 (54% of the $5,027,822 budget), producing a year-to-date deficit of $102,152. Committee members asked staff to note timing of reimbursements and the accounting treatment for accrued January costs when the packet goes to the full Board.
The committee scheduled future Finance Committee meetings for March 9, April 13 and May 11, 2026, at the County Administration Office, 302 N. Main Street, Culpeper. The meeting adjourned at 5:43 p.m.
