Council reviews first reading of new event‑permitting ordinance, staff to digitize packet

City staff presented the first reading of a proposed event‑permitting ordinance and an accompanying packet intended to standardize special‑event applications and requirements.

The staff presentation described a packet that will include a letter to applicants, a four‑page event application with mostly yes/no questions, an event manual with guidance, a fire‑safety checklist, an off‑duty personnel application for police and fire staffing, and a fees schedule staff intends to bring forward. The packet will initially be provided as a fillable PDF and, later, as an online application integrated with the city’s permitting system.

Staff said applications for events that require street closures should be submitted at least 60 days before the event, and can be filed up to one year in advance; smaller events may be handled on a shorter, case‑by‑case timeline. The proposed general application fee listed in the draft packet is $50, with other fees still under review and to be adopted separately on the city’s fee schedule.

The packet also contains material drawn from the fire department to ensure fire‑safety requirements are addressed and includes provisions for temporary event food vendors and temporary structures. Staff noted some mobile‑food unit items may change in the coming months due to state law.

This was the first reading; no final action was taken. Staff said the packet will be amended based on operational needs and that the city intends to move the application online once the process is refined.