Board reviews contract credits on expansions, approves $1.49M roofing PO for West Bradford amid grant strategy

Director Ross presented a long facilities docket that included multiple contract credits on the Beaver Creek and West Bradford elementary expansions (line-item credits totaling several hundred thousand dollars), renewals of two farm leases (annual revenues of $27,600 and $2,354), and a $3,000 donation from Stroud Water Research to support an outdoor learning space.

Ross asked the board to approve a purchase order to Detwiler Roofing LLC for $1,491,152 to restore the roof at West Bradford Elementary as the lowest bidder. "This 1, we have put out the bids, and this is the lowest bidder," Ross said. Staff explained the roof repair was budgeted in recurring CAPEX and that they are applying for a grant that, if awarded, could pay up to 75% of the cost. Facilities staff said they used emergency language in the grant narrative because active leaks are causing damage and the work cannot be deferred without risking further harm.

Board members asked which contract credits meant projects were near completion and what outstanding items remained; facilities staff said most interior work is nearly complete but outside issues such as stormwater basin remediation remain and could require additional contingency funds (staff estimated approximately $350,000 for unresolved West Bradford items). Ross said credits reduce contract expenditures rather than generate direct cash refunds to the district.

No formal vote on the roofing PO is recorded in the transcript excerpt provided; staff indicated the PO request and grant strategy will be processed in accordance with board purchasing rules and the district’s capital budget.