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Seaside Environmental Commission OKs up to $2,000 for Earth Day outreach, plans tree giveaway and raffle
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Summary
The commission authorized up to $2,000 to support the city’s Earth Day booth — including giveaways such as trees, succulents and reusable containers, QR codes to Climate Action Plan materials, a raffle item and a banner — and staff noted $3,500 in unspent commission funds that must be encumbered by May.
The Seaside Environmental Commission voted to authorize spending up to $2,000 to support its table and outreach at Seaside’s 15th annual Earth Day celebration, with members planning giveaways, a raffle and outreach materials.
Staff told commissioners the commission has $3,500 in unspent budget that must be encumbered by a date in May to be usable; the exact encumbrance deadline will be provided via email. Chair moved that the commission “approve spending up to, but not to exceed, $2,000 for this event,” a motion the commission seconded and approved on a voice vote.
Commissioners brainstormed outreach content and giveaways including the tree giveaway program (staff said that program’s signup is open through June), succulents, tomato starts or vouchers, reusable containers tied to the city’s plastic-ordinance messaging, native seeds, and a spinning trivia wheel to drive engagement. They discussed coordinating raffle items and purchasing trees from the same nursery used for the city program so winners could receive native or fruit tree starts.
Members also discussed logistics: splitting shifts at the event, providing QR codes to the Climate Action Plan and city resources, using existing city tablecloths and requesting a banner for commission branding, and ensuring purchases follow local-purchase city procurement preferences.
The motion authorized a not-to-exceed $2,000 expenditure for Earth Day materials and outreach; staff will follow up on encumbrance dates and details for procurement and logistics.
