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MPS committee hears plan to close encumbrances, tightens procurement reviews after $52M data error
Summary
Milwaukee Public Schools administrators told the accountability and finance committee they reduced open encumbrances by tens of millions, will review encumbrances quarterly and lower the PO review threshold — and flagged a $52.1 million keying error in Fund 80 that staff said relates to a past project, not new operating authority.
Milwaukee Public Schools officials told the Committee on Accountability, Finance and Personnel that a district review of open contracts and purchase orders is closing longstanding encumbrances and tightening procurement controls — a cleanup they said is intended to reduce risk and improve budget visibility.
"We have closed 1,400 contracts and purchase orders, which has reduced our overall encumbrance by over $80,000,000," said Janina Domczyk, director of procurement and risk management. She told the committee the contract review of 11,662 open encumbrances will continue through June and the district will review encumbrances every three months going forward.
Ayesha Sava, the district’s chief financial officer, described updates to…
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