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Clay County adopts promotion‑policy update to align with 2025 compensation study
Summary
Commissioners unanimously approved Ordinance 2026‑9 to revise the HR manual so promotions place employees on the appropriate step within a new grade structure rather than using a flat percentage increase, aligning policy with the June 2025 compensation study.
The Clay County Commission voted 6‑0 to adopt Ordinance 2026‑9, updating the county's promotion policy to align with the compensation and classification study implemented in June 2025.
HR Director Kim Callahan (speaker 11) told commissioners that the prior policy tied promotions to a flat percentage (5% per pay grade up to 15%), which no longer fit the new step‑and‑grade salary structure. Under the new policy, Callahan said, “employees who are promoted to a position in a higher grade will be placed on the step within the grade that provides an appropriate pay increase based on the established salary schedule,” a change intended to reflect the county’s 23 pay grades and step progression.
Callahan gave an example from earlier this year in which a detention officer moved from pay grade 205 to sergeant at pay grade 225 and received a 34% increase under the current practice; the proposed policy replaces the flat‑percentage approach with step placement. Commissioners asked clarifying questions and one commissioner said the ordinance was primarily a clean‑up to formalize practice already implemented with the compensation study.
The motion to adopt Ordinance 2026‑9 passed unanimously. The ordinance will be incorporated into the county HR manual; staff will implement step placement according to the established salary schedule going forward.
