Whitman building committee approves change order and a series of contractor invoices
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Summary
The Whitman-Hanson Regional School District building committee approved change order No. 5 ($80,780.52) and authorized multiple contractor/consultant payments — including Fontaine Brothers requisitions and Collier’s invoice — and reviewed the project budget and MSBA reimbursement needs.
The Whitman-Hanson Regional School District building committee voted Wednesday to approve a construction change order and a set of contractor and consultant invoices, and heard a financial update showing the project largely tracking to plan.
Chair opened the meeting and Justin, the owner's project manager (OPM), presented a budget-to-date summary showing an original construction budget of $91,899,000, $45,758,000 invoiced to date and combined contingencies and soft‑cost balances in the roughly $11.9 million range. Justin also reviewed potential change‑order exposure tracked in the project's PCO log.
Marybeth Carter, present for a district funding update, said the district had received a $30,000,000 payment in time to pay the bond and outlined the documentation MSBA requires for future pro‑pay reimbursements, requesting copies of invoices and bank statements to support submissions.
After discussing several line items, a committee member moved to approve change order number 5, described in the meeting packet as eleven items with a net commitment of $80,780.52; the motion was seconded and passed by roll call. Later the committee approved Fontaine Brothers requisition number 10 for $3,000,005.33 and Fontaine Brothers requisition number 11 for $3,972,244, each after motion, second and roll‑call vote.
The committee also approved consultant and testing invoices: payment to the A I three group totaling $89,413.18, Riggs Engineering for approximately $5,535, Briggs Engineering for approximately $5,534, and Collier's invoice number 1153866 for $120,935.50. All motions were seconded and approved by roll call.
On invoicing procedure and reimbursements, OPM Justin explained MSBA (the Massachusetts School Building Authority) requires cost-code separation for pro‑pay submissions and that a Budget Revision Request (BRR) will be filed as needed to align soft costs and contracts. He said the FF&E (furniture, fixtures and equipment) bid package will be released April 17 with bids due May 6 and that the committee is expected to receive a recommendation in June.
"We did get the $30,000,000 to the district in time for you to pay the bond," Marybeth Carter said, urging submission of the requested documentation to keep reimbursements moving.
The committee set its next meeting for April 20 and adjourned.
The meeting packet contained the change‑order backup and requisition documents; the committee recorded motions and roll‑call votes on the items listed above.
