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Committee reviews draft agreements for legal and digital marketing support ahead of 80th anniversary; public asks about conflicts
Summary
Draft legislation would let Lincoln Heights contract with a legal-services firm listed in the draft as "Bricker Grama and Wyatt" and a digital marketing consultant at a proposed $4,500 monthly fee; a public commenter asked whether the legal firm has conflicts of interest involving prior representation of plaintiffs against the village.
Members of the Lincoln Heights Recreation Committee spent substantial time on March 16 discussing draft contract proposals intended to support the villages 80th-anniversary events and broader communications needs. Village Manager Brown said he issued RFPs in December and recommended two vendors in draft legislation to be reviewed by the full council before a vote at the March 30/31 meeting.
Brown described one recommended legal-services firm in the draft legislation as "Bricker Grama and Wyatt" (the name appears in the draft proposal as read at the meeting). He said the proposal included a conflict-of-interest statement indicating that the firm represents numerous public entities across Ohio and reported no existing engagements that would create a direct conflict with Lincoln Heights; Brown added the firm would disclose any future conflicts should they arise.
On communications, Brown said a firm described in the draft as Voice of Your Customer proposed a fixed monthly fee of $4,500 to provide digital marketing and communications services, including short-form videos, graphic templates and newsletters. Brown said the villages prior contractor, Room of Knowledge, had a contract amounting to $3,000 and terminated the engagement in June 2025.
A member asked whether the new digital vendors fee includes a defined minimum volume of posts; Brown said there was not yet a definitive weekly-post number in the draft but that the vendor would participate in content-strategy meetings to coordinate posting cadence and materials.
Grant and procurement context: Brown said he submitted a Hamilton County community-event grant application for approximately $20,000 to $25,000 to support anniversary programming; he also said the pool of municipal vendors responding to RFPs had been constrained by prior turnover in village administration.
Public comment: a resident asked whether the legal-services firm proposed in the draft has represented any parties suing the village and whether that would be disclosed in the firm's conflict statement. Brown read the proposal language saying the firm had reviewed its client list and confirmed no existing relationships that would impair impartial service and that any potential conflicts would be promptly disclosed.
Next steps: Brown said the draft agreements will be distributed to the full council for review ahead of the scheduled late-March council meeting, where council will consider votes to approve or reject the contracts. The committee did not take a formal vote on the draft legislation at this meeting.
