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Marion Community Schools board awards $493,256 contract for Walton Performing Arts Center repairs
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Summary
The Marion Community Schools board voted unanimously to award a $493,256 contract to Advanced Systems Group for repairs and a new theatrical lighting system at the Walton Performing Arts Center after reviewing three sealed bids and discussing warranty and outside-use liability requirements.
The Marion Community Schools board voted to award a $493,256 contract to Advanced Systems Group for repairs and a new theatrical lighting system for the Walton Performing Arts Center.
Kyle Neely, the district’s chief financial officer, told the board the district received three sealed bids and that the selection committee opened them in the boardroom. Neely said the lowest bid, from Baldwin ProTech BSL, was $294,725; ASG’s bid was $493,256; and a third bid from Rex Collins CSD was substantially higher, recorded in the transcript as about $6,907,750. Neely said the committee’s recommendation favored ASG because the company offered higher equipment quality, a fully engineered turnkey system and stronger long-term support.
"Although BSL submitted the lowest bid, the evaluation determined that ASG provides material higher quality and long term value and is therefore the most responsive and responsible bidder for this project," Neely said, recommending the award under the district’s purchasing policy (Policy 6320).
A board member asked how many board members were present at the bid opening; the board was told two committee members attended. The member also asked about guarantees; Neely said ASG included a five-year warranty. Board members asked whether parts would be replaced at no cost; Neely replied the warranty covers replacements and that outside users of the facility would need to provide liability insurance. The transcript records a question about where components are manufactured but does not include a definitive answer.
The chair asked for a motion to accept the recommendation; a motion and second were recorded in the minutes (movers not specified in the transcript). The clerk conducted a roll call: Miss Salama, Doctor Hart, Mister Delgado, Missus Bento, Mister Griffin and Mister Beck each voted "Aye." The motion carried and the board approved the contract award to ASG.
The meeting record notes the district views the investment as a long-term upgrade intended to support school and community performances. With no further business, the chair adjourned the meeting.
