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Council tightens building-use policy language and approves conditional waivers for town halls and nonprofits
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Summary
River Heights clarified its building-use policy so deposits and monitoring are required for non-city events; council directed staff to create a clear checklist and written notice for groups (including scouts) and to allow case-by-case waivers for town halls and government events.
The River Heights City Council on March 31 revised the citys building-use policy language to clarify use of the basement and council chambers and to document deposit and monitoring procedures for noncity events.
Council discussed recurring mess left by scout groups that use the building free of charge; staff confirmed a cleaning checklist exists and council asked staff to send a written notice to scout leadership with specific cleanup requirements and consequences if standards are not met. Chris (council member) volunteered to help draft the notice and meet with scout leadership; the recorder and staff will document follow-up.
Separately, the council confirmed they may waive fees for local-government town halls (for example, events held by state legislators) but recommended requiring a deposit and clarified logistics for using the upper chamber (keys, monitoring and locking procedures). Council directed staff to prepare an edited policy that separates basement rentals from upstairs council-chamber requests and allows the designated council member to approve waivers on a case-by-case basis.
The council approved the revised policy language by motion and will publish the updated procedures and the required checklist for all users.