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Saginaw County adopts countywide Facility Security and Access policy
Summary
The Saginaw County Board of Commissioners on March 17 adopted a County Facility Security and Access policy to centralize keycard/key control, limit access by job need, require annual inventory and set replacement fees; the policy notes the courthouse has not been re-keyed since construction.
The Saginaw County Board of Commissioners on March 17 approved and adopted a County Facility Security and Access policy aimed at tightening control of physical keys and electronic access to county buildings.
County Administrator Mary Catherine Hannah told the County Services Committee that the courthouse has not been re‑keyed since it was built and that it is unclear who currently holds physical keys. The policy directs that access be granted by job title, centralizes issuance of keys and access ID badges with administration and maintenance staff, and requires that only designated staff install or alter access-control hardware.
Under the new rules, employees will be issued only the access necessary to perform their jobs, server rooms and other sensitive IT areas will be restricted to staff with a demonstrated need, and contracted vendors may be issued temporary access after background checks when required. The policy also requires an annual inventory of issued keys and badges and provides that replacement access ID cards will cost $20 for the first instance and $50 for subsequent replacements; key replacement costs may be charged up to $2,000.
The policy explicitly prohibits weapons in most county facilities consistent with Michigan Supreme Court and local court administrative orders, but lists exceptions for certain court and law enforcement personnel. The Administrator and County Civil Counsel reviewed the policy prior to adoption.
Commissioner Michael A. Webster moved to approve the committee recommendation; Commissioner Lisa R. Coney seconded, and the motion carried.
The Board gave final adoption authority to the County Administrator and directed county staff to proceed with implementation steps including keycard control records, lock-change authorization, and the annual key inventory. The policy will be implemented through administrative procedures and will be enforced by maintenance and administration staff, with the Sheriff’s Office managing courthouse security screening.
