Delaware County commissioners approve road bids, RFPs and several contracts in April 6 meeting
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Summary
At the April 6 Delaware County commissioners meeting, the board accepted $1.7 million in CCMG road bids, authorized RFPs for roofing and liability insurance, approved a facilities service contract with edits to an automatic-renewal clause, and passed an amendment for cigar lounges amid public opposition.
The Delaware County Commissioners on April 6 accepted multiple procurements and contracts, including low bids for county road projects totaling $1,706,496.45, authorized a request for proposals for roofing at the Justice Center and for liability/property insurance, and approved several routine contracts and payments.
The board accepted EMB/E & B Paving’s combined low bids for four CCMG road projects totaling $1,706,496.45, with a state CCMG award covering half of the cost ($853,248.22) and the county covering the remainder from highway-restricted funds. The highway official asked the commissioners to accept EMB’s low bid and the board voted to do so.
In facilities business, commissioners authorized an RFP for the 2026 Justice Center roofing project after reviewing a third-party engineering assessment that staff said showed recent repairs were temporary. Staff said the RFP is structured so contractors can bid by roof section to allow phased work.
The board also authorized an RFP for liability and property insurance, including an evaluation matrix and a proposed shift of renewal cycles to a January start to align coverage with the fiscal year. Staff said the county expects a modest risk shift but projected roughly $330,000 in annual savings from the current restructuring.
On a contract for building and HVAC services, Don Chambers, superintendent of maintenance, recommended keeping ResolveTech for three county facilities; a commissioner raised concerns about section 10’s automatic-renewal/time-and-materials language. The board approved the three service proposals with a recorded motion to remove the single sentence that would have allowed ResolveTech, at its sole option, to convert remaining costs to time-and-materials billing during an anniversary-period notice.
Commissioners approved Policy Analytics to complete parcel-level property tax and local income tax revenue analyses at $13,500, a lower-cost alternative to a previously quoted Baker Tilly scope. The finance committee had recommended the change and commissioners approved the contract.
Other actions included: - Approval of multiple sets of meeting minutes. - Reappointment/recommendation of Mark DeFavio to the fair board. - Direct licensing agreement with Flock for rooftop drone operations to support Muncie dispatch, authorized after legal review. - An IT wireless upgrade and endpoint-management purchase for $41,034.20 to replace county access points and improve CJIS compliance. - Payment approvals for general claims of $2,406,955.56 (one commissioner voting no), ARP claims of $9,619.29 and payroll of $1,041,198.36.
Most motions passed on roll call votes. The meeting adjourned after public comments and routine announcements.
