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Facilities supervisor warns of aging HVAC parts, urges preventive maintenance and grant coordination
Summary
Facilities supervisor Sam Hoy told the board many rooftop HVAC components are obsolete with long lead times; he described a districtwide preventive‑maintenance buildout, limited maintenance staffing (six technicians for eight buildings) and advised careful planning if the board pursues grant matches for replacements.
Sam Hoy, facilities supervisor for Keystone Central School District, briefed trustees on the district’s aging mechanical infrastructure and the maintenance strategy to address failures and replacement needs.
Hoy said many high‑school rooftop units are original MacQuay equipment roughly 20–27 years old; major components such as compressors, evaporators and coils are now obsolete and may require long (about 20‑week) lead times or custom fabrication. He described an ongoing effort to create a district‑wide preventive‑maintenance program and said the district currently has seven maintenance staff but is down to six active employees who support eight buildings. Where in‑house capacity is insufficient, Hoy said the district uses a local contractor (BSC Mechanical) under a labor contract for rapid response.
Trustees discussed grant opportunities but noted many grants require a local match (discussed at 25 percent); they debated whether to hire additional in‑house maintenance staff or rely on contracted crews. Several trustees urged the facilities discussion be continued in the facilities committee with specific cost estimates and grant‑match plans before the March 12 voting meeting.
No final procurement or budget commitment was made in the work session; trustees asked facilities staff to provide cost estimates, preventive‑maintenance timelines and grant match implications to the facilities committee.
