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Elkhart board approves contracts for consultant work, museum repairs and community events
Summary
The board approved a time-and-materials contract with Aben Marsh Consultants (not-to-exceed amount unclear in the record), manager training, a $24,750 bus shelter quote referral to staff, permission for museum deck and railing replacement, and a schedule of community event permits.
The Elkhart Board of Public Works on Feb. 17 approved several routine contracts and permissions, including consultant services, training, museum repairs and a slate of community event permits.
Mike Hubert, development services director, asked the board to approve a time-and-materials services contract with Aben Marsh Consultants to provide demographic and marketing analysis for city projects including Woodland Crossing leasing and retail components. Hubert described the consultant team’s access to market software not subscribed to by the city and said the item was a proposal pending final contract language. The transcript contains inconsistent statements about the not-to-exceed amount: the contract was described as “in amount not to exceed $15,000,” and later as “there's a $1,515,000 dollar, not to exceed.” The board approved the proposal; staff must finalize the agreement and confirm the contract cap.
The board also approved manager training with Indiana University South Bend and authorized the fleet manager to request quotes for two Ford F-350 builds for street department crews. The board voted to assign a $24,750 quote from Premium Concrete Services for a Second Street bus shelter installation to staff for recommendation.
Brent Holloway of the National New York Central Railroad Museum described planned deck-and-railing replacement for the museum freight house, saying the project is budgeted and aims to improve safety and visitor appearance. Holloway also discussed the Mohawk steam locomotive restoration (the 3,001 Mohawk) and noted the Union Pacific "Big Boy" will run through the area this year; the board granted permission to proceed with the museum quote request.
Finally, the board approved multiple use and event permits for city events across spring through October, including the Leroy Robinson Festival, South Side Parade and EnviroFest.
Next steps: staff will finalize the consultant contract cap and return the executed agreement for administrative completion, solicit quotes for vehicle builds, and coordinate museum work per the museum’s budgeted plan.
