Trustees approve claims and re-encumber prior-year funds in Budget Amendment 26-02

The board voted to approve several claims and to adopt Budget Amendment 26-02, a staff-requested measure to re-encumber unspent fiscal year 24-25 expenditures for MSUA-managed funds. Chair (speaker 1) read the claims list and motions were approved by roll call.

Staff flagged two claims during the consent portion of the meeting: a $135 relicensing and complaint claim for Pensacola Bridal (item 5b) and a Davis Wright claim of $11,718.40 for GRDA relicensing (item 5c). Trust manager (speaker 3) told trustees that approving those claims would “leave a remaining balance of $697,211.80” and warned that staff expects higher claims next month as relicensing and settlement work continues.

The principal policy action was Budget Amendment 26-02, introduced by staff to re-encumber prior-year funds that were not spent. A staff presenter explained the purpose: “It allows the MSUA staff to extend monies that were not expense[d] last year,” and walked trustees through account-number corrections in the meeting packet that changed the carryover calculations. During the discussion trustees and staff identified discrepancies in the packet’s top-line numbers; staff said the corrected carryover figure on the record was $5,328,059.44 (spoken as “we carried over 5328059 dollars and 44 cents”) and explained that the amendment increases the amount carried into the next fiscal year.

Trustees moved and seconded the budget amendment and related claims; roll-call voting recorded affirmative responses and the motions passed. Trustees named during votes included Barnes, Jones, Doakle and Parker on earlier items and Barnes, Easton, Zonkel, Jones and Harper on a subsequent roll call.

The board then moved to new business and staff reports.