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Fair entertainment, games and rentals mapped out; board to solicit local musicians and finalize contracts
Summary
Broadwater County Fair Board updated its entertainment schedule, discussed recruiting local musicians, timing for contests, bounce-house and mechanical-bull rentals, sponsor vouchers and next steps for contracts and insurance; staff will post calls for performers and prepare contracts ahead of the April meeting.
The Broadwater County Fair Board discussed and refined plans for 2026 fair entertainment and non-ticketed attractions, including schedules for strolling performers, local-musician outreach, contests, vendor games, bounce houses and sponsorship vouchers.
Staff presented a draft entertainment schedule that includes strolling performances by Mickey O'Connor with multiple short sets each day; members favored times that avoid conflict with the rodeo and suggested a mix of local musicians and contracted acts under the tent. Staff will post a call for local performers on Facebook and begin contracts for acts that require formal agreements. The board discussed shorter performance sets (one-hour) and shifting some contests (the pie-eating contest) from noon to 1 p.m. to increase attendance.
On attractions and rentals, members weighed using local provider Casey's for smaller bounce houses versus renting large inflatables (costs cited around $1,500 last year), and considered a mechanical bull as a special attraction (an example rental figure cited was $800 a day). The mechanical-bull operator reportedly uses waivers rather than a formal contract; the board asked staff to request insurance information and, where appropriate, a W-9 for higher-cost vendors.
Sponsorships and marketing were also discussed: staff circulated a sponsor letter with perks and an April 27 deadline for inclusion in printed materials, and members suggested sponsor-branded vouchers or small giveaways for fair-game winners. Staff said vouchers can be tailored to include sponsor logos and that some giveaway ideas could be piloted in future years.
What happens next: staff will post recruitment notices for local acts, begin assembling vendor contracts and W-9s as needed, and bring finalized entertainment and contract recommendations to the April meeting for formal approval.
