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Albia City Council approves website contract, adopts procurement policy and defers property sale; library ARPA request tabled
Summary
At its Nov. 6 meeting, the Albia City Council approved a four-year website contract with councilmember Scott Kelly, adopted a procurement policy required for a Downtown Housing Grant, voted to defer disposal of 422 South Main while seeking bidder information, and deferred a library ARPA funding decision.
The Albia City Council on Nov. 6 approved several administrative actions and deferred others as it handled routine agenda business.
The council approved the consent agenda (except a tax-exemption application for 1210 Benton Ave East) by voice vote, 5-0. Council then opened a public hearing on disposal of city-owned property at 422 South Main Street; no objections were filed, but after reviewing bids the council voted to defer action until the next meeting to obtain additional information from a bidder.
The council reviewed website maintenance and design bids from GovSites ($5,900 or $9,900 annually), CivicPlus ($4,645 first year, $3,795 subsequent years), and a $300-per-month ($3,600 annually) proposal from Councilmember Scott Kelly. After discussion, the council approved a four-year contract with Scott Kelly to provide website design and maintenance beginning Dec. 1, 2023. The minutes record Kelly as both a bidder and a council member; the record does not indicate any recusal or abstention on the vote, which carried 5-0.
City Clerk Linda Heller presented a procurement policy required to complete the Downtown Housing Grant per Iowa Economic Development guidance; the council adopted the policy unanimously. The mayor also announced the resignation of Planning & Zoning commissioner Brad Evinger and the council voted to advertise the vacancy.
Street Commissioner Scott Reed reported that the city’s salt shed needs replacement; the council authorized him to obtain quotes for a new shed. Sanitation Commissioner Eric Miller said west lagoons de-sludge will begin soon and the north plant drive will be repaired. Clerk Heller said budgeting will begin in December with supervisors and with council in early January. Police Chief Jacob Miller requested council consensus to confirm purchase of a patrol vehicle; the council gave consensus and the purchase will appear on the next meeting agenda.
Library Head Aimee Campbell described building maintenance needs including replacement windows and HVAC repairs and requested use of ARPA funds to address some items; councilmembers deferred a decision to the next meeting to allow staff to gather further information.
The meeting adjourned at 6:50 p.m.
