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Auditor flags student-activity controls and state-aid reporting discrepancies in FY24 report
Summary
The districts auditor presented the FY24 Annual Comprehensive Financial Report and orders management report, noting two findings: student activity checks often had only one approval signature and differences between the ASSA submission and supporting work papers, including missing low-income documentation for seven students.
The districts external auditor presented the fiscal year 2024 Annual Comprehensive Financial Report and an accompanying orders-management review, reporting two findings and recommendations the board must address.
The first finding: student activity checks sometimes contained only a single approval signature. "The recommendation is that all student activity checks contain 2 approval signatures and cash receipts be posted to the cash receipts ledger," the auditor said. The auditor said exceptions were mostly small-dollar items such as field-trip checks.
The second finding concerned the districts Application for State School Aid (ASSA). The auditor noted several differences between what the district reported on the ASSA and the districts supporting work papers, and that supporting documentation for seven students reported as low income was not available for audit testing. "With the low income applications, there are 7 students that we tested where we couldn't have either an approved application or a direct certification," the auditor said.
Board members asked follow-up questions about reconciliation of expense line items and about responsibility for tracking corrective action plans. The auditor said corrective actions are drafted by the districts finance office and that the district is responsible for tracking implementation, potentially assigning principals or the board secretary as appropriate.
The auditor also reviewed fund balances and reserves, noting the general fund closed FY24 with roughly $12.2 million in surplus and detailing assigned encumbrances, excess surplus that must be applied in fiscal 2026, capital and maintenance reserves, and assigned funds used in the FY25 budget. "Overall, the district as of 06/30/2024 was healthy," the auditor said.
Board members asked for greater specificity in corrective-action language; one board member requested a corrective-action plan that describes how each audit finding will be fixed rather than general assurances. The auditor said the CAP is drafted in consultation with the business office and that the district decides who is responsible for tracking.
