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Owasso council awards $59,105 contract to update City Hall building automation controls
Summary
The council approved a $59,105 contract with ES2 (Engineered Systems & Energy Solutions) to replace obsolete building automation system components at City Hall and integrate BAS monitoring across city facilities; councilors questioned obsolescence and cybersecurity steps.
Owasso’s City Council approved a contract to replace aging building automation system (BAS) components at City Hall and to integrate BAS controls across multiple city facilities.
Chris Roberts presented the item and said the BAS installed in the 2016 renovation is reaching obsolescence: “There are currently 8 sub controllers that are no longer communicating with the system's main controller,” and several components were discontinued by the manufacturer in 2019. Staff recommended awarding the contract to ES2 (Engineered Systems & Energy Solutions) of Tulsa for $59,105, citing ES2’s prior hands-on experience at City Hall and police headquarters. The recommended contract includes a three-year parts and one-year workmanship warranty and a five-year maintenance agreement for software upgrades.
During council questions, members pressed staff about what constituted obsolescence and whether the city would preserve an open-system design. Roberts explained obsolescence is primarily manufacturer support ending as software advances and said the city intends to maintain an open architecture using the Niagara framework so different manufacturers’ controllers can interoperate.
Councilors also asked about cybersecurity risks from an integrated supervisory web application. Roberts said staff will work with the IT department to partition the supervisor application on the city server and follow city security policies to limit network exposure.
A motion to approve the contract passed on a recorded vote. The contract authorization includes executing all necessary documents and proceeding with the upgrade work, including updating the main controller at Fire Station 4 and the Niagara software at police headquarters.
Why this matters: Replacing unsupported BAS components reduces the risk of system failures, preserves interoperability across city facilities and provides a warranty and maintenance provisions to manage software updates.
Next steps: Staff will finalize and execute the contract with ES2 and implement upgrades and integration across city facilities as described in the project specifications.
