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Volunteer raises concerns about Oktoberfest Square account; council pledges review
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Summary
A long‑time volunteer told council she found a debit card labeled 'Greentree Borough Oktoberfest' tied to what appears to be a personal Square account and said accounting records are missing; council members and finance chairs committed to investigate and ensure future events use borough‑managed accounts.
A borough volunteer brought a finance concern to the council during public comments, saying she found a debit card labeled "Greentree Borough Oktoberfest" in event records and could not locate corresponding borough records after submitting a Right‑to‑Know request.
The volunteer (speaker 15) said the card bears an individual's name on the back and that Square payment records were not in borough custody. Council members and staff said the response to the Right‑to‑Know request indicated the Square account had not been a borough account and that prior transfers from a personal Square account were shown in the borough email records; finance committee members said they would investigate and attempt to retrieve transaction spreadsheets and reconcile any remaining funds. A council member familiar with prior Oktoberfest operations described earlier instances where volunteers used a Square device and later transferred funds into borough accounts; finance chair said future Square usage will be set up under borough accounts with checks and balances.
What happens next: Finance and community committees said they will review historical transaction records, confirm whether funds remain in any external account, and ensure future events use borough-managed payment methods and accounting procedures.
