Budget team asks staff to seek itemized supplemental invoice before approving extra payment

The Oklahoma County Budget Evaluation Team debated whether to pay a supplemental invoice that arrived without itemized charges and directed staff to request an itemized invoice before authorizing additional payment.

A staff presenter noted the first supplemental invoice had been submitted to "Jessica" but did not include line-item detail. "If we want her to go ahead and pay that one and ask for itemized on the next two after budget board approves our recommendation or not, or have her hold that," the presenter said, outlining three options: pay now and follow up, process only after itemization, or hold and present the matter to the budget board.

One committee member said their preference would be to withhold payment until a detailed invoice is produced. Chair supported a practical route: have Jessica contact the vendor while the meeting continued to see if an itemized invoice could be submitted immediately. Members noted the vendor had monthly invoicing and earlier comments suggested the vendor would not run out of funds before May 1, but staff emphasized that the supplemental payment in question is separate from normal monthly payments.

Board action and next steps: The team did not adopt a formal motion to withhold payment; instead members agreed on direction for staff: Jessica and finance will ask the vendor for a detailed invoice and report back while the group remains in session or at a follow-up meeting if the vendor declines. If the vendor refuses to itemize, staff said the matter may need to wait for the budget board or a special meeting.

The discussion was procedural and no final payment authorization was recorded on the transcript.