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Board pauses Main Street sidewalk award after cost and scope concerns; plans to rebid
Summary
After lengthy debate over scope creep, higher traffic-control and asphalt-price risk, the board rescinded an immediate notice-to-award for the Main Street sidewalk/paving package and directed staff to rebid with a possible phased approach.
Staff asked the board to authorize signing a notice-to-award for a Main Street sidewalks and paving project, explaining unexpected costs (notably higher traffic-control and underdrain work) had expanded the original price estimate.
Some members argued for moving forward to capture contractor availability and address unsafe sidewalk sections; others warned bidding again might secure better pricing or allow redesign (including underdrain or drainage fixes that could create additional parking). Board members discussed phasing the work and asked staff to obtain clearer cost breakdowns and consider rebidding. Concerns about an escalator clause tied to liquid asphalt prices and the effects of recent commodity volatility were raised as a key factor.
Ultimately the board rescinded the motion to proceed and passed a new motion to rebid the project with an eye toward phased work and improved cost clarity. Staff will prepare revised bid documents and return to the board for further direction.
