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Clerk Treasurer announces upcoming State Board of Accounts audit and multi‑month financial software migration
Summary
Clerk Treasurer Liz told the council the city will be audited after April by the State Board of Accounts because grants exceed $1.5 million annually, and that the clerk’s office will migrate financial and utility systems to cloud‑based software between May 22 and Sept. 12.
Clerk Treasurer Liz reported that the State Board of Accounts will perform an audit of the city sometime after April 21 following the board’s notice on Aug. 1 that triggers audit scheduling; she said the city qualifies for an annual audit because grant receipts exceed $1,500,000.
Liz also told the council the clerk‑treasurer’s office will switch its general ledger, cash‑receiving, accounts payable/receivable, fixed assets, and utility‑billing systems to a cloud‑based software platform starting May 22 with training and implementation continuing through Sept. 12. She said the move was approved by the board of works, cited improved security as a reason to move off the local server, and cautioned that her office will be "very busy" during the transition.
The council asked whether utility billing processes would change; Liz said customer billing procedures would not change as part of the migration. She also encouraged departments to pursue grants, noting that more grants could prompt continued yearly audits but provide extra funding for programs.
City Attorney Dan Bartnicki said he will meet with IT staff (Trevor) to check compliance with an upcoming DOJ accessibility rule mentioned later in the meeting.
