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Finance staff requests one-year extension for district audit services; transcript shows inconsistent auditor name
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Summary
Finance staff asked the board to place a one-year contract-extension for the district’s financial audit services on the regular meeting agenda; the engagement letter estimates fees of $65,500 and references Whitley Pien as current auditor, but transcript later references 'Willie Penn' — spelling in the record is inconsistent and staff noted the timeline for changing auditors requires a January notice for RFQ.
Dana Shaw Moseley presented on April 8 a request to extend the district’s annual financial-audit services contract for one year rather than initiate a change of auditors this cycle. She told the board the current auditor has served since 2021 and that the original contract started Aug. 31, 2021, with renewal options; staff asked the board to place a contract-extension item on the end-of-month regular meeting agenda for formal action.
Moseley stated the engagement-letter estimate for audit services is $65,500 and includes auditing up to three federal major programs (a single-audit threshold applies when a program exceeds $750,000); each additional federal program would add about $5,000. She said the district must notify staff by January if it intends to change auditors so a request for qualifications (RFQ) can be issued and evaluated in time for the next contract cycle.
The transcript contains inconsistent spellings for the auditor referenced in discussion: the board packet and remarks name 'Whitley Pien' as the current auditor since 2021, while other remarks in the meeting refer to 'Willie Penn.' The article reports the engagement figures and the staff recommendation and notes the inconsistency for public clarification; the board did not take final action during the work session.
