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Committee recommends low bid for Midwest Refrigerated automated system; DCEO grant covers majority of cost

Belvidere City Council Committee of the Whole · March 12, 2025
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Summary

The committee recommended awarding the low bid to Apex Logistics Technology ($1,230,000) for an automated layer‑picking system at Midwest Refrigerated Illinois; the project is supported by a $1,000,000 DCEO grant and subject to DCEO's approval. The committee recorded DCEO's approval during the meeting.

Committee members on March 10 recommended awarding a contract for an automated layer‑picking fulfillment system to Apex Logistics Technology in the amount of $1,230,000 for Midwest Refrigerated Illinois, subject to Illinois DCEO approval.

Director Brent Anderson said the city received a single bid from Apex and recommended approval of the low bid. "As indicated in the memo, we did received 1 bid, from Apex Logistics Technology in the amount of $1,230,000," Anderson said, and he added that DCEO had informed staff that the bid is acceptable and the city may proceed to contract. Anderson said the DCEO grant awarded to the project is $1,000,000 and that Midwest Refrigerated will make up the balance; the city will purchase the racking system, invoice Midwest Refrigerated for the balance and then seek reimbursement from DCEO.

Mayor and council members described outreach and intergovernmental assistance used to secure the grant; the mayor thanked the governor's office and staff who worked on the grant application. Committee members asked clarifying questions about the nature of the automated racking system; Anderson said it is an automated system using robots to build mixed‑product pallets, with manual forklift activity remaining for final material movement.

The committee moved and approved recommending the low bid to council (the motion passed at committee). Anderson noted further approvals and contract execution are subject to standard review and DCEO reimbursement procedures.

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