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Board signs off on mailing to nearly 700 property owners ahead of zoning public hearing
Summary
Trustee-approved expenditure authorizes printing and postage for notices about forthcoming zoning text/map amendments affecting nearly 700 properties; board approved a not-to-exceed $7,000 payment to vendor KCI.
The Harrison Township Board of Trustees authorized payment for printing and mailing notices required for a Planning Commission public hearing on proposed zoning text and map amendments that could affect nearly 700 properties.
The Clerk reported the Planning Commission had agreed to proceed with a public hearing and that statutory notice requirements include a newspaper notice and mailed notices to property owners within 300 feet. Because identifying the exact set of properties was complex, staff and the township attorney recommended sending notices to all property owners "out of an abundance of caution." A quote from printing vendor KCI for the work was $6,778.36; the board approved printing and postage costs not to exceed $7,000. Trustee Brian Batkins moved and Trustee David Bratto seconded the motion as recorded: "Motion by Trustee Batkins and second by Trustee Bratto to approve the printing and postage costs for rezoning notices at a cost not to exceed $7,000.00 with KCI. MOTION CARRIED."
The transcript indicates the mailing strategy is intended to avoid missing required recipients but does not include the planning staff or attorney's full legal rationale beyond the briefing in the meeting record. The date set for the public hearing in the meeting materials is December 18, 2025; the clerk noted the notice must run at least 15 days in advance and that mailing requirements also apply.
