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Council sets follow-ups on budget categories, RSTR/CUP forms and emergency plan development
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Summary
During a lengthy work session the council assigned staff to consolidate budget categories for the May tentative budget, asked Elizabeth to create an editable folder with past-year numbers, directed a small subcommittee to review facility fees (including a $150 room-deposit), and charged staff and council members with clarifying RSTR conditional-use-permit and business-license forms and sequencing; the council also agreed to solicit interlocal help on an emergency operations plan.
Council used the April 7 meeting work session to assign detailed follow-ups on several administrative and policy items ahead of budget adoption.
Budget: Council requested staff prepare the draft tentative budget materials for the April 20 special meeting. Elizabeth (town staff) was assigned to create a shared folder and give council edit access, populate previous years’ numbers, and highlight changes. Members discussed reclassifying many line items now grouped in "administration" to better show community-facing services (parks, library, gallery exhibits) and agreed to finalize categories by the April 20 meeting.
Fees and facilities: Council discussed eliminating or modifying the $150 facility deposit because, as one council member said, the deposit "keeps groups from using our building." Cheryl was asked to form a subcommittee to craft a proposal on facility fees and deposits for future consideration.
Emergency operations plan (EOP): Roger Carter offered templates developed by graduate students and recommended tailoring them to Boulder while integrating with the county plan. Council agreed to request assistance from five counties and to have Councilmember Joshua serve as point person to coordinate with county and other partners.
RSTR / CUP / business-license process: Nancy Tosta and staff flagged that the RSTR ordinance requires a specific RSTR CUP application form on the town website but one was not yet published. Councilmembers and staff discussed sequencing (applicants should submit business-license material and CUP inputs together) and decided to produce a focused RSTR CUP form quickly so pending applications can be processed. Josh, Erin and Aaron were assigned to produce or adapt a form and reconcile sequencing with the planning commission and business-license process.
Pay schedule: Council discussed cost-of-living adjustments (COLA) and a possible salary reclassification; members asked staff to research current COLA benchmarks and bring a recommendation to the budget meeting.
No final actions were taken on the items; the meeting produced assignments and deadlines for the April 20 special budget meeting and for May follow-ups.